Many businesses must comply with regulations that enforce rules dictating email privacy and information archiving. For example, the SEC specifies that electronic storage media preserve records exclusively in a non-rewriteable and non-erasable format. Sarbanes-Oxley requires saving sensitive material for auditing purposes, while HIPAA mandates strict confidentiality around patient information. Further, the Federal Rules of Civil Procedure (FRCP) were changed in 2006 to recognize and account for electronically stored information such as emails and instant messages.
The Secure Mail service will cost £10.00per mailbox as a monthly fee, with a setup fee of £20.00 each. This is a fraction of the cost of traditional public key infrastructure (PKI) encryption systems, which also take a great deal of effort to deploy. A major benefit of the system is that recipients of the encrypted mail do not have to have the Acg-Consulting software installed, but can pick up their messages via a secure Web connection.
Despite ever-increasing legal risks, many companies continue to send email without encryption - even including sensitive data - and then fail to retain it with an email archiving policy. This, despite the fact that many lawsuits have been awarded following sensitive data leaks or a failure to produce email demanded by lawyers - with millions of pounds in damages.
The Acg-Consulting's survey showed general misunderstanding among business users of the fact that email is insecure and sent across the public Internet. A high percentage of respondents admitted to sending important data by email, including strategic company documents (88%), contracts and legal documents (87%) and company financial information (86%). On a more personal level, seventy-six percent of people send social security and credit card numbers via email, even though 44% are aware that it is not secure. Get our Secure Mail service now and save £££££££.
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